Four Essential Tips for Planning for Corporate Document Destruction

18 June 2020
 Categories: Business, Blog

Document destruction is an important aspect of information management in the corporate scene. In simple terms, if you have a business which handles confidential data, it is your responsibility to ensure that the materials are protected through their lifespan. This lifespan includes the period after obligatory retention is complete. Irresponsible handling of the old materials such as throwing documents into a bin directly can lead to exposure of private information about your business and your clients. Therefore, it is imperative to have a plan for proper disposal. Here are simple tips to get you started on document destruction.

Choose a Good Service

Disposing of old confidential documents can be a challenging and time-consuming process. So, you should think about engaging a specialist to handle the task. It is possible to conduct the work in your commercial building. However, you will need equipment, power, labour and security measures to guarantee successful completion. As a result, the DIY approach is only advisable if you are planning on shredding a few documents. When choosing a destruction service, you should consider their scale of operation, range of services, reputation and waste management practices.

Consider Your Approach

There are different approaches for handling corporate document disposal. These include mobile shredding and offsite destruction. If you are planning on handling a relatively small batch of confidential documents, you can opt for mobile shredding. This service is quick, and you can inquire about watching the process. Offsite destruction is favourable if you are purging your office of old materials. You can schedule a pick-up, or you can plan for a drop-off.

Prepare the Materials

It is important to prepare your documents for convenient and effective destruction. In simple terms, you should not dump all your materials into boxes or containers without ensuring that they are ready for management. Poor preparation could promote inconvenience and increase your handling costs. In general, you should avoid submitting documents in large folders with significant metal components. Also, consider removing large clips from the materials before submitting them for ease of disposal.

Check Other Waste

Finally, you should determine if you have other waste for destruction in addition to documents. In simple terms, all confidential information is not written or printed only. Therefore, there might be accessible records in an electronic form. If you would like to have the stored information to be eliminated from products like compact disks, hard drives and USBs, you should discuss the options with your corporate document destruction service provider or consult an information technology specialist. 

For more information, reach out to a professional who provides document destruction